Skip to content
Stack Mode
> stack://searchLoading index…

  • Quick actions

    Book a Discovery Call/discovery-call
  • Run a free website check/website-check
  • See the Price Guide/pricing
  • Call (775) 440-6800
  • Client Login/login

Software cost calculator

What do your subscriptions really cost?

List the software your business pays for, add your team and how fast it grows, and see the 5-year total. Then see where owning your software would break even.

  1. 1List your toolsName, price and users for each subscription, or a flat monthly price.
  2. 2See the real costMonthly, yearly, 3 and 5 year totals as your team grows, and the cost per person.
  3. 3Compare with owning itEnter your own custom estimate to find the break-even point.

Your subscriptions

Enter what you pay today, from your invoices or card statements. Nothing is pre-filled.

  • Add a price and users to count this tool.

Quick add a name

Names only. Look up your own price on each invoice, since plans and discounts differ.

Your team

Per-user tools grow with your headcount. Flat plans stay flat.

Starting team values are placeholders. Change them to yours.

Compare with owning it (optional)

Have a custom software estimate? Enter it to see the break-even point. Not sure what to expect? Typical ranges are on the Price Guide.

Leave blank if unknown.

Your totals appear here.

Add a tool with a price and users, and the monthly, yearly and 5-year costs are worked out as you type.

An estimate built only from the numbers you enter. It is not a quote, and it leaves out the time your team spends moving data between tools.

Keep this report

Walk through it on a callFree, no obligation

Keep going

Put the number in context.

Own it instead of renting it

Let's look at your stack together.

Bring this report to a free discovery call and leave knowing which tools to keep, merge or replace.

Book a Discovery Call

FAQ

Software cost questions.

How does the software cost calculator work?
You list each subscription with its price and number of users. The calculator adds them up for today, then projects 3 and 5 years as your team grows, scaling per-user tools with headcount and keeping flat plans flat.
Where do I find my prices?
Your invoices, card statements or each tool's billing page. Plans, discounts and annual contracts differ, so we leave every price blank for you to fill in.
How much does custom software cost?
It depends on scope. Typical ranges are on the Price Guide, and a strategy session gives you a number for your project. If you already have an estimate, enter it here to see the break-even point.
Does the comparison count everything?
It counts only the numbers you enter. It assumes a custom build would replace every tool on your list, and it leaves out migration time and any tools you would keep.
Can I save or share my result?
Yes. Your numbers are stored in the page link, so a copied link or a refresh brings them back. You can also print the page or save it as a PDF.
Do you store what I enter?
No. The calculator runs in your browser and nothing is sent to us unless you book a call.